Efficient expense claims in just three steps

Exact SRXP reduces the expense claim process to just three steps:

Step 1

The employee takes a photo of a receipt in the Exact SRXP expenses app.

Step 2

The manager can easily check the expense claim in the app and approve it with just one swipe.

Step 3

Finance exports all data with one click to any Finance , HR or ERP package.

The key benefits of Exact SRXP

Automatic reconciliation of credit card statements

Exact SRXP’s credit card integration automatically matches your credit card transactions with the corresponding receipts based on the matching location, amount and currency. This saves a great deal of administrative work.

All sorts of expense claims in a single system

Exact SRXP allows you to manage and process allowances for working from home, mileage expenses, credit card expenses and other expense claims in a single central system. Say goodbye to tedious expense claims admin.

Easy integration with your accounting package

Exact SRXP can be seamlessly integrated with any Finance, HR or ERP package. This means that you can export expense claims to your financial administration department with one click.

Super-fast, error-free expense claims with OCR software

The OCR software in Exact SRXP automatically scans and recognises important receipt data, such as the amount, date and currency. This eliminates errors from your administration.

Automatically calculate your completed mileage

Exact SRXP's integration with Google Maps automatically calculates your mileages. You can easily add stops, copy frequently driven routes and submit mileage expenses to your manager while still on the go.

Automatic reconciliation of credit card statements
All sorts of expense claims in a single system
Easy integration with your accounting package
Super-fast, error-free expense claims with OCR software
Automatically calculate your completed mileage

Choose the most suitable package for your organisation

We offer a suitable package for every type of organisation from SMEs to multinationals.

  • Exact SRXP Premium

    AUD 5 Per user

    Features

    • Register expenses
    • Mileage & daily allowances
    • Digital approval/ rejection proces
    • Request business trips
    • Work costs scheme
    • Export on ledger and cost center
    • Storage in the cloud
    Get in contact
  • Most chosen

    Exact SRXP Enterprise

    AUD 8 Per user

    Features

    • Register expenses
    • Mileage & daily allowances
    • Credit card link
    • Approval / rejection to company policy
    • Request business trips
    • Work costs scheme
    • Export on ledger and cost center
    • Foreign VAT refund
    • Storage in the cloud
    Get in contact
  • Exact SRXP Corporate

    AUD 12 Per expense report

    Suitable for large companies with many incidental claims

    Features

    • Register expenses
    • Multiple expenses per report
    • Mileage & daily allowances
    • Credit card link
    • Approval / rejection to company policy
    • Request business trips
    • Work costs scheme
    • Export on ledger and cost center
    • Foreign VAT refund
    • Storage in the cloud
    Get in contact

These companies trust on Exact SRXP software

  • Mammoet

Client storyMammoet

By using expense managementsoftware of Exact SRXP, we saved more than 75% in time and money on our expense process.

FAQ

The Exact SRXP expenses app makes it easy to submit your expense claims quickly from your smartphone anywhere in the world. Once you have installed the app, you can easily scan receipts and add times, mileage and other expense claims in the app. When all expense claims have been added, you can combine them into one digital form immediately and send them to your manager at the touch of a button.

Once your business credit cards have been linked to the expenses software, the Exact SRXP automatic credit card data feed will make all the credit card transactions appear in your expenses system automatically. The credit card statements are reconciled automatically: the system systematically looks for the corresponding receipt for each transaction. If the date, currency and amount of the receipt and transaction match, they will be matched automatically. Say goodbye to payment reconciliation forever.

When an employee submits their expense claim, the manager will receive a push notification. The manager can immediately approve, reject or put the expense claim on hold digitally from the push notification with one swipe in the app. When the forms have been approved, the employee will immediately receive a notification in the app.

All you have to do is enter your completed route, and Google Maps will automatically calculate your mileage. If you picked up a colleague on the way, you can also easily add a stop. And if you drive the same route often, you can save a lot of time by copying the same mileage expenses again in the app.

The expense claim forms are digitally forwarded to the administration department for a final check. The administration department uses a single digital forms overview to perform a final check. If something doesn't look right, you can simply reject the form and add a brief explanation. This lets the submitter know exactly what changes need to be made in order to correct the form. When all the forms have been received, you can export them to the corresponding accounting package with just one click. Job done!

Even though many companies regard reclaiming foreign VAT as a complex process, this is very simple with Exact SRXP. The employee groups all foreign expense claims in the Exact SRXP expenses app. When the manager and administration department have checked the expense claims, you can export them to the VAT refund platform VAT4U with just one click. VAT4U will then check the foreign expense claims against more than 2,200 foreign VAT rules and submit the expense claims to the tax authorities. That way, you can always reclaim the money you are entitled to.

Ready to digitise your expense claims process?

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