Version October 2023
Exact Group B.V., a company registered in The Netherlands with registered number 27225828 whose registered office is at Molengraaffsingel 33, 2629 JD Delft, The Netherlands, along with its subsidiaries, divisions, and affiliates ("Exact", “We”, “Us”, “Our” or “Company”), understands the importance of protecting and safeguarding your privacy when you use Our Website.
This Privacy Statement describes the information Exact may collect on this Website, how the information is used, and how you can access and correct certain information. This Privacy Statement applies to the Website only and does not necessarily reflect practices with respect to information gathered through other services We offer or operate or the collection of information through off-line means. To review the privacy practices of those other services, please refer to the policies provided in association with each. Exact is the controller and responsible for your Personal Data referred to in this Privacy Statement.
When you visit our Website we may collect:
When we refer to personal data in this Privacy Statement, we mean any information relating to an identified or identifiable natural person: an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural, or social identity (“Personal Data”). Personal Data collected by Exact will be as reasonably necessary to fulfil your requests and to provide the most relevant, targeted offers and information from Exact.
We collect and use your Personal Data for a variety of purposes, including:
We use Personal Data collected through the Website and otherwise as described in this Privacy Statement only when We have a valid legal ground to do so. We determine the relevant legal basis based on the purposes for which We have collected your Personal Data. The legal basis may be one of the following:
We may have to share your Personal Data with the parties set out below for the purposes set out in this Privacy Statement.
Exact undertakes substantial efforts to protect the confidentiality of the Personal Data, preferences, and other information collected through this Website and will never knowingly allow access to this information to anyone outside Exact other than as described herein. Exact has made a substantial investment in its server, database, backup, and firewall technologies to protect the information assets of the Exact network, including the confidentiality of Personal Data collected through this Website. These technologies are deployed as part of a sophisticated security architecture and protocol.
Unfortunately, due to the nature of the internet as a public transmission network data transmission over the internet cannot be guaranteed to be totally secure. As a result, while We strive to protect Personal Data that is transmitted to Us and once we receive it, Exact cannot ensure or warrant the absolute security of such information.
You have several rights relating to your personal data. You have the right to request access to your Personal Data, correct your Personal Data, delete, or restrict its processing, or ask us to transfer some of Your Personal Data to other organisations. You may also have the right to object to certain processing activities, and to the extent that we have asked you for consent to process your data, you have the right to withdraw this consent. Our commercial communications (such as our newsletters) contain the "unsubscribe" link or a similar way to unsubscribe from these communications or if not provided therein, by sending an email or contacting Us at the contact details provided in the Contact Us section of this Privacy Statement.
If you wish to exercise any of the rights set out above, please contact Us using the contact information outlined in the Contact Us section below.
We may need to request specific information from you to help us confirm your identity before any Personal Data records will be made. This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. Your rights may be limited in certain situations, for example where we can demonstrate that we are legally obliged to process your data.
You always have the right to lodge a complaint at any time with your local Data Protection Authority. We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Authority so, please Contact Us in the first instance.
Your Personal Data may be processed outside the European Economic Area (“EEA”). Where Personal Data is transferred outside the EEA We will make sure your data is protected to the same extend as in the EEA. We will transfer Personal Data to a country with privacy laws that give the same protection as the EEA, the adequate countries by decision of the EU Commission, or We will ensure that appropriate Standard Contractual Clauses are in place for those countries with privacy laws that do not have adequate protection. To obtain a copy of the relevant transfer mechanism or additional information about transfers, please send your request to Us using the contact information outlined in the Contact Us section below.
Personal Data you provided will only be retained for as long as required for the purposes for which it was collected or as required by law.
Exact may update this Privacy Statement from time to time. Exact will take reasonable measures to notify you if there is a material change in Our privacy practices with respect to use of the information you have provided to Exact. Exact will post a message on the homepage of its Website that states that the Privacy Statement has been changed and will provide a link to the Privacy Statement.
If You wish to exercise any of your rights or want to discontinue information or communications that you receive in accordance with this Privacy Statement, please enter this form with all relevant details.
Exact has appointed a Data Protection Officer for you to contact if you have any questions or concerns about Exact’s personal data policies or practices, please send Us an email at firstname.lastname@example.org.